About the Job
The HR & Administration Assistant provides essential support in HR administration, office
coordination, data management, compliance, and employee services. You will be involved in
maintaining employee records, assisting with recruitment and onboarding, supporting payroll
preparation, ensuring administrative efficiency, and helping coordinate internal events and
compliance activities.

Key Responsibilities

• Maintain and update accurate employee records and HR databases.
• Support recruitment activities: job postings, interview scheduling, onboarding coordination.
• Assist with payroll preparation (attendance, leave & overtime consolidation).
• Manage training administration, HRDC/MQA submissions, and HR documentation.
• Respond to routine employee queries on HR policies and procedures.
• Support HR audits, reporting, compliance initiatives, and HR mailbox management.
• Assist in organising employee engagement activities and internal events.
• Prepare official correspondence, confidential documents, and reports.
• Act as liaison between HR, other departments, and external service providers.
• Manage administrative documentation, filing, scanning, printing, and corporate
  gifts/uniforms.
• Handle incoming/outgoing correspondence, deliveries, and general office coordination.
• Support Safety & Health administrative activities.
• Maintain and update internal databases and administrative records.
• Prepare HR and admin reports, presentations, and documentation.
• Support HR metrics reporting and policy/procedure updates.
• Ensure HR and administrative processes comply with internal procedures and statutory requirements.
• Maintain strict confidentiality of HR and sensitive employee information.
• Assist in compliance and administrative governance activities.

What We’re Looking For
Qualifications & Experience

• Bachelor’s degree in Human Resources Management, Business Management, or related field
• 2–3 years’ experience in HR and/or administration
• Experience with HR systems and strong proficiency in Microsoft Office

Technical Skills

• HR systems proficiency
• Strong administrative, coordination, and reporting skills
• Documentation and record management accuracy
• Behavioural Competencies
• High attention to detail and confidentiality
• Strong organisational and planning skills
• Effective communication and teamwork
• Adaptability, accountability, and initiative

Closing Date: 20 March 2026